Warehouse software with lot-level accuracy
From goods-in to dispatch, StockPortal tracks every unit by batch, best-before date and location — with real-time on-hand, allocation visibility and a reporting suite that tells you what your stock is worth right now.
A SKU catalogue that holds everything fulfilment needs
Names, barcodes, brands, categories, suppliers and the customs detail you need to ship internationally — all on the SKU, all in one place.
- Customs-ready — HS codes, country of origin, case-pack / units-per-master-carton, weight and dimensions.
- Multi-barcode per SKU (whitespace-separated, all match on scan).
- Bundles & kits — a single SKU expands to components at pick, or consumes components when built.
- Banned SKUs the intake silently ignores (virtual gifts, free promo, zero-value placeholders).
Every batch, every BBE, every location — traceable
Lot-level inventory means each goods-in receipt carries its batch number, best-before date and location, tracked all the way through to the outbound order.
- FEFO picking routes pickers to the shortest-BBE lot first by default.
- Stock checks via QR scan, with every adjustment audit-logged: picker, before/after, reason.
- Batch trace finds every order that received a specific product, batch and BBE for recalls.
- Stock photo library — reference photos per SKU for visual disambiguation at pick time.
Know exactly what you’re holding — and what it’s worth
Real-time on-hand is only the start. StockPortal ships with the reports a fulfilment operation actually runs on.
Stock value report
Per-SKU on-hand × cost or × RRP, brand-grouped, with a grand total.
Low-stock & BBE
Per-SKU thresholds plus a BBE / short-life report to clear stock before it expires.
Stock integrity
Cross-checks in / out / allocations against on-hand to catch drift early.
Location heatmap
Visual density of stock by aisle and bay, plus an empty-bay locator.
Stock-out costs
Quantify the cost of being out of stock so you can prioritise replenishment.
Virtual / off-site stock
Roll stock held at other warehouses into one total value figure.
Capture cost and compliance at the point of receipt
GRN-based booking captures everything you need for valuation and customs the moment stock arrives — so nothing has to be reconstructed later.
- Batch / BBE / location / pallet count captured at receipt.
- Per-unit cost capture that trickles up to the SKU as its current cost.
- B2B paperwork — attach customs and commercial invoice PDFs against the receipt, with page-count auto-detection.
Warehouse management software questions
Yes. StockPortal covers the full warehouse workflow — goods-in and receiving, lot and location tracking, stock checks, FEFO picking, multi-courier dispatch and a deep reporting suite — in one warehouse management system built for UK order fulfilment.
On-hand is calculated in real time as the sum of stock in minus the sum of non-cancelled stock out. Allocations — reservations against pending orders — are tracked separately so you can always see free-to-sell versus committed stock.
Yes. Every goods-in receipt carries a batch number, BBE date and location, tracked through to the outbound order. FEFO picking routes pickers to the shortest-BBE lot first, and batch trace lets you find every order that received a specific product, batch and BBE for recall or food-safety.
Yes. Virtual / off-site stock lets a brand-client track stock they hold at other warehouses — their own or a different 3PL — and roll the total value into one figure alongside what you hold for them.
See your stock, lot-accurate, in real time
Book a demo and we’ll load a sample of your catalogue, receive it against a GRN and walk a FEFO pick — so you can see the accuracy for yourself.